Guest Testimonials

Dear Pankaj, I have arrived safely back in Australia after the most memorable 1 month of my India. As a little girl I dreamt of going to India and riding elephants and camels, and thanks to you, my little-girl dream has now come true. I can't express in words how much this trip has meant to me on a spiritually personal level...

Rosemary Price (Australia)

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Holiday Packages

Fixed Departure India Tours

Terms and Conditions

HOW TO BOOK SERVICES WITH Heartman Travel Services ….


To book travel services with Heartman Travel Services Pvt. Ltd. you are required to get in touch with us via the online form available on, via email or via Fax,


Our dedicated email addresses and FAX numbers are listed below:



Our fax number is +91 11 28334470


We will provide you with our best assistance within 24 Hours on working days


Office times and working days:


Monday to Friday: 1000 – 1800 Hrs
Saturday’s: – 1000 – 1330 Hrs


On Sundays and National Holidays our offices remain closed.


If in need of immediate assistance our helpline number is +91 9811993875, available 24 x 7.





  • The inclusions in the tour price depend on the written communication between the client and our travel expert.

  • Rates quoted exclude surcharges for peak season and festive seasons like the christmas period, New Year period, Pushkar fare in Rajasthan and Trade fares, until specified unless.

  • Rates quoted for Foreign Nationals, NRI (Non Resident Indian’s) are in foreign currency depending upon the nationality of the guest i.e. USD / GBP / EUR / AUD etc.

  • The tour cost quoted is exclusive of applicable taxes (Hotel Luxury Tax, Road Tax for transportation & Government of India Services Tax) until specified unless.

  • Any increase in tax structure, fuel surcharges or any additional tax introduced by the Indian government during the course of the tour shall be paid by the client.




Most of the hotels have noon (1200 Hrs) as there check in / check out policy.
Early check in and Late check out is subject to availability and approval of the concerned Hotel.
For this a request in writting is required from the client, which can be send by email or fax to our Travel expert.





As per our company policy full payment is required in advance before the start of the tour services.
This payment is to be settled as per the written communication between client and our travel expert.


Standard Policy

20 % payment – Token amount to start the booking Process
40 % payment – 50 days prior of the tour service start date.
Balance 40 % - Before start of the tour services.

In exceptional cases such as bookings for peak festive season and / luxury train bookings, full payment is required as per the policy of the Hotel / ultimate service provider.




We offer various options for payments to be made, in order to make things easy for you:


a) Bank wire transfer


We offer a payment facility via bank wire transfer for clients residing outside of India. This facility is available for all major international currencies such as remittance like USD, GBP, EUR, JPY, CHF, AUD, CAD, and SGD.


Note: Bank remittance charges have to be borne by the client.


b) Credit Card Payment


Customers can pay through their credit card by using our Online Payment gateway. We accept Master & Visa credit cards.


To process the payment with the bank we require some documents, which are

a) Duly filled and signed Authorization form, our Travel expert will send you the format for the same.
b) Photo copy of your passport
c) Credit card front side copy/scan

We ensure that the above documents will be destroyed after completion of the tour services.


Note: Payment by credit card will produce a 5 % bank service charge, which has to be borne by the client.


c) Payment in Cash / Traveler’s cheque


If payment is done in India it should be made in foreign currency (Payment in Indian rupees requires currency exchange certificate).


If payment is done by traveler’s cheque, a photocopy of your passport is required as proof of identity.





  • All information displayed, transmitted or carried on Heartman Travel Services Pvt. Ltd. is protected by copyright and other intellectual property laws.

  • This site is designed, updated and maintained independently by Heartman Travel Services Pvt. Ltd. The content is owned by Heartman Travel Services Pvt. Ltd. You may not modify, publish, transmit, transfer, sell, reproduce, create derivative work from, distribute, repost, perform, display or in any way commercially exploit any of the content.

  • Heartman Travel Services Pvt. Ltd. disclaims all warranties or conditions, whether expressed or implied, (including without limitation implied, warranties or conditions of information and context). We consider ourselves and intend to be subject to the jurisdiction only of the courts of New Delhi, India.

  • Heartman Travel Services Pvt. Ltd. reserves the right, in its sole discretion, to suspend or cancel the service at any time if a computer virus, bug, or other technical problem corrupts the security, or proper administration of the service.

  • Heartman Travel Services Pvt. Ltd. Values the privacy of information pertaining to its associates. We do not use or disclose information about your individual visits to our website or any information that you may give us, such as your name, address, email address or telephone number, to any outside sources.

  • Heartman Travel Services Pvt. Ltd. reserves the right to refuse service to anyone at any time.

  • Heartman Travel Services Pvt. Ltd. will not use information about you without your permission and will provide the means for you to manage and control the information that you have provided. We will enable you to communicate your privacy concerns to us and that we will respond to them appropriately.

  • Heartman Travel Services Pvt. Ltd. does not disclose any personal information to advertisers and for other marketing and promotional purposes that could be used to personally identify you, such as your password, credit card number and bank account number.



Travel documents such as hotel exchange vouchers, sightseeing vouchers, air tickets, train tickets and so on, will be handed over upon arrival in India. If this is required outside India, client has to bear courier service charges.





Any amendments or extension in your stay after finalizing the tour is subject to availability. In such case any supplement charges or refunds depend on the Hotel / Ultimate service provider policy and Heartman Travel Services shall not be responsible for same.





Any cancellation against a confirmed booking has to be made at our New Delhi Head office via email or Fax at least 60 days prior to your arrival ( In case of group booking depending upon ultimate vendor policy or on terms agreed upon in written communication with our travel expert) to avoid any cancellation charges.





Service Cancellation Day Individual Travel / Family travel Groups ( 15 or above no. of person)
60 Days prior to arrival 5 % Service charge of Tour cost 5 % Service charge of Tour cost
59 - 45 Days prior to arrival 5 % Service charge of Tour cost 10 % cancellation charges of Tour cost
44 - 30 Days prior to arrival 10 % cancellation charges of Tour cost 25 % cancellation charges of Tour cost
29 -15 Days prior to arrival 25 % cancellation charges of Tour cost 50 % cancellation charges of Tour cost
14-07 Days prior to arrival 50 % cancellation charges of Tour cost 75 % cancellation charges of Tour cost
Less than 7 Days No refund No refund


In exceptional cases such as luxury train booking and peak festive season packages a separate cancellation policy is applicable which will be made know by our travel experts at the time of booking or when it is required. It is the sole responsibility of the customer to understand cancellation policys for such periods.





As per the Indian Government regulations any refund processed will be in Indian rupees only and the corresponding foreign currency amount will depend on rate of exchange on the day of the refund. Generally the process of refund takes a minimum of 30 days time.





Heartman Travel Services or any of its representatives are not responsible for any unutilized services refund after completion of a tour such as a hotel stay, transport (Road / Air / Rail travel) and meals etc.
A refund request for any unutilized services will be sent to the ultimate vendor on behalf of the customer, only after receiving a claim letter. Once we receive the refund it will be forwarded to you as fast as possible. Normal processing time for this is 30 days after receiving the letter from the customer.



Heartman Travel Services LIABILITIES ……


Heartman Travel Services Pvt. Ltd assures its clients to provide them the best information on Indian travel through our travel experts / representatives and the industries best travel services. For any dispute between hotels, airlines, other ultimate service providers and the client, Heartman Travel Services will not be responsible for these.

Travelers must take care of their valuables while touring and Heartman Travel Services Pvt. Ltd. Is not liable for any theft or lost of items however we assure our best assistance / support for any unforseen situation.
Heartman Travel Services is not liable for loss, injury or damage to any person or his/ her/ their property due to natural reasons like flood, technical fault, wars, earthquakes, riots, accident or any similar actions or reason beyond our control.

If you are not happy with our services or wish to make a complaint please email us at and we assure you of the fastest action to satisfy your appeal.




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